This privacy notice for Violet Collectibles (“we,” “us,” or “our”) provides insights into how we collect, store, use, and share your information when you engage with our Services. By visiting our website at https://violetcollectibles.com/ or interacting with us through sales, marketing, or events, you agree to our privacy policies and practices. For any questions or concerns, please reach out to us at violetcollectibles@gmail.com
Summary of Key Points
- Information Collection: We process personal information based on your interactions with our Services. Learn more about the data you disclose to us.
- Sensitive Information: We handle sensitive personal information with consent or as permitted by law.
- Third-Party Data: We do not acquire information from third parties.
- Information Processing: Your data is processed for service provision, security, and legal compliance.
- Sharing Information: Details on when and with whom we share personal information.
- Data Security: We have measures in place to safeguard your information.
- Privacy Rights: Understand your privacy rights based on your geographical location.
- Exercise Your Rights: Learn how to raise data subject access requests.
- Full Privacy Notice: Delve deeper into our data collection practices.
Table of Contents
- Information that we collect
- Processing Information
- Legal Grounds For Processing Your Information
- Circumstances & Parties Involved In Information
- Use of Cookies and Tracking Technologies
- Data Retention
- Ensuring Your Information is Safe
- Controlling Information Gathered From Minors
- Privacy Rights
- Do-Not-Track Controls
- Privacy Rights for US Residents
- Notice Updates
- Contact Us
- Review, Update, or Delete Data
1. Information That We Collect
a) Voluntarily Shared Information
We acquire personal information that you willingly share with us in the process of interacting with our Services. This occurs when you register your account, exhibit interest in our products and services, participate in our Services, or when reaching out to us for any purpose.
The personal data, including your name, phone numbers, email addresses, and contact preferences, greatly depends on the extent of interaction between you and our Services. The choices you make and the specific features you use in the products also contribute to the scope.
We also engage with sensitive information, but only under necessary circumstances and within the existing laws or with your consent. These include sensitive information such as financial data, information disclosing race or ethnic origin, genetic data, and others.
For purchases, data required for processing your payment, like your payment instrument number and its security code, is collected. It’s essential for your shared personal information to be precise, complete, and up-to-date. We kindly ask you to notify us of any changes that may occur.
b) Automatically Collected Information
Certain data is collected automatically when our Services are used. This primarily includes your IP address, browser type, device specifics, and other usage data, which are necessary for ensuring optimum security and facilitating our internal analytics and reporting. These pieces of information are not used to identify you explicitly
2. Processing Your Information
We process your personal information based on the nature of your interactions with our Services. The primary purposes include facilitating the creation of user accounts and their authentication, delivering user-requested services, responding to user inquiries, providing the necessary administrative details, managing user orders, and securing users’ data, preventing fraud and ensuring compliance with the law.
For instance, we process your information to facilitate user-to-user communications aiming at improving the service delivery process. And in instances where there is a need to protect an individual’s vital interest, we intervene and process the information as necessary…
Remember, for any other purposes that go beyond the stipulations in this agreement, we only process your information after obtaining your consent
3. Legal Grounds For Processing Your Information
We adhere strictly to the legal provisions regarding the processing of your personal data. Our operations involving your data are founded on valid legal bases, which include consent, legal obligations, contractual requirements, protection of rights, and legitimate business interests.
For EU and UK Residents:
As per the General Data Protection Regulation (GDPR) and UK GDPR, we are obligated to clarify the valid legal bases upon which we process your data:
A. Consent: We may process your data if you have granted us express permission to utilize your personal data for specific purposes. Note: You reserve the right to revoke your consent at any point.
B. Contractual Obligations: We may process your personal data if it is required for the fulfillment of our contractual terms and obligations to you, or at your request prior to establishing a contract with you.
C. Legal Compliance: We may process your data when it becomes pivotal to uphold our legal commitments. Examples include cooperating with law enforcement bodies, defending our legal rights, or presenting your information as evidence in litigation involving us.
D. Vital Interests: We may process your data under exigent circumstances aimed at protecting your life or a third party’s.
For Canadian Residents:
Same as the EU and UK residents, we rely on your express or implied consent to process your data. However, exceptional cases permit us to process your data without consent. These include investigations of fraud, timely interests of an individual, business transactions adhering to specific conditions, identifying ill or deceased persons & communicating with next of kin, cases involving evidence of financial abuse, possible violation of Canada’s laws, complying with subpoenas or court orders, journalistic, artistic, literary purposes, or when the information is openly available and approved by the regulations.
4. Circumstances & Parties Involved In Information
We may share your data under described situations and/or with certain third parties.
A. Third-Party Service Providers: We may share your data with third-party vendors, service providers, contractors, or agents (“third parties”) who offer services to us or on our behalf, requiring your data. Our contracts with these third parties are aimed at securing your personal information. Unless instructed by us, these entities can neither use your data nor share it with any other organization apart from us. Categories of these third parties may include:
- Data Analytics Services
- Website Hosting Service Providers
- Order Fulfillment Service Providers
- Payment Processors
- Social Networks
- Sales & Marketing Tools
- Data Storage Service Providers
B. Other Situations:
- Business Transfers: Your information may be shared during negotiations of any merger, asset sales, financing, or acquisition of our business.
- Google Analytics: In our partnership with Google Analytics to analyze Service usages, your data might be shared.
- Affiliates: We may share your data within our optimal network of affiliates. In such cases, we ensure our affiliates honor this privacy notice.
- Business Partners: We may share your information with our business partners to offer specific products, services, or promotions to you.
5. Utilization of Cookies And Other Tracking Technologies
Our platform may make use of cookies and similar tracking technologies, such as web beacons and pixels, to access or store your information. These digital tools allow us to custom-tailor our interactions with you by recording data about your preferences and browsing habits on our platform. Such information can include browsing history, frequency and duration of visits, and patterns of page views. You have the option to refuse certain cookies via the settings in your web browser.
6. Duration of Information Retention
We retain your personal data in accordance with the relevant legal and operational requirements. Your data is kept only for the period necessary to serve the purposes outlined in this privacy agreement or as required by the government or judicial entities. When we do not have any ongoing legitimate need to process your personal data, we will either erase or anonymize it. If it is not feasible (for instance, when your personal data has been stored in backup archives), we will securely isolate your personal data from any further processing until deletion is feasible.
7. Ensuring Your Information is Safe
We are committed to maintaining the security of your personal data. To this end, we have put in place a system of organizational and technical measures designed to prevent unauthorized access, use, alteration, or dissemination of your data. However, we must bear in mind that no digital platform can guarantee 100% security. Please consider this when deciding what information you choose to share with us, and only access our services within a secure environment.
8. Controlling Information Gathered From Minors
We do not intentionally solicit or collect data from or market to individuals under the age of 18. If we become aware that we have unknowingly collected such data, we will take prompt action to delete it. If you become aware of any data that we may have gathered from children under the age of 18, kindly contact us.
9. Privacy Rights
Depending on your region, you may be entitled to additional privacy rights, which include the right to review, amend, or terminate your account at any time. These rights involve accessing and obtaining copies of your personal data, requesting rectification or erasure, restricting the processing of your personal information, data portability, and to avoid being a subject of automated decision-making. In certain circumstances, you may object to the processing of your personal information. You may contact us for any such requests, and we are obligated to consider those in line with the relevant data protection laws.
10. Do-Not-Track Controls
Web browsers and certain mobile operating systems and applications include a Do-Not-Track (“DNT”) feature or setting. When activated, this communicates your preference to not have data about your online browsing activities monitored and collected. As uniform technology standards for recognizing and implementing DNT signals have yet to be finalized, we do not currently respond to DNT browser signals or any other automatic mechanism signaling your choice to not be tracked online. However, should a standard for online tracking be established and we are obligated to follow, a clear notification will be furnished through a revised version of this privacy notice.
11. SPECIFIC PRIVACY RIGHTS FOR US RESIDENTS
Certain US states, such as California, Colorado, Connecticut, Utah, and Virginia, award residents with specific rights regarding their personal information’s accessibility.
Depending on the interaction, we may collect various categories of personal information from users. This includes identifiers like contact details and IP address; personal information as legally defined in California from categories like education, employment, and financial history; protected classification characteristics under law like gender and birth date; commercial details like transaction and payment data; internet or similar network activity such as browsing history; geolocation data from device location; and sensitive personal information like account login data and credit card numbers. Please note, however, we do not collect biometric data, audio, visual, olfactory, or thermal information, professional or employment-related details, or education records
Under the Californian “Shine The Light” law, Californian users can request and receive from us, once a year and free of charge, information about categories of personal data disclosed to third parties for marketing purposes and the names and addresses of all third parties who received this information in the preceding calendar year.
Neatly outlined laws and regulations for other states, including the California Consumer Privacy Act (CCPA), the Colorado Privacy Act (CPA), the Connecticut Data Privacy Act (CTDPA), the Utah Consumer Privacy Act (UCPA), and the Virginia Consumer Data Protection Act (VCDPA), secure rights for consumers regarding their personal data. These rights involve knowing whether their data is being processed, accessing and correcting this data, requesting deletion, obtaining a copy of the shared data, and opting out of processing for targeted advertising, sale of data, or profiling purposes.
Residents may exercise these rights by reaching out to us via email or by submitting a data subject access request. Complaints can be forwarded through our contact details listed at the end of this document.
12. Updates To This Notice
Absolutely. In accordance with the prevailing laws, we adjust this privacy notice from time to time. The exact date of revision will be marked clearly with an updated “Revised” date, and the modified version will be binding once it’s available. Supplementary, if there are considerable modifications to this notice, we may inform you accordingly by strategically posting an announcement regarding these alterations or directly communicating the changes via a notification. We propose that you routinely check this privacy notice to remain acquainted and stay updated on how we ensure the safeguarding of your data.
13. Contact Us
If you have any inquiries or comments about this notice, feel free to message us through Contact Us.
14. Review, Update, or Delete Data
Depending on the laws of your country, you may possess the authority to ask for access to your personal data collected by us, modify that data, or obliterate it altogether. If you’d like to review, update, or delete your personal data, please adhere to the procedure and submit a data subject access request.